Special Assessment Meeting and Annual Homeowners Meeting

On November 18 at the HOA owner’s meetings, the one time special assessment to help defray the cost of disposing of the hurricane debris was approved by the required 2/3 vote of owners in attendance. The assessment, $100 for lots with homes, and $50 for undeveloped lots, will be included in your 2019 HOA dues payment notification.

In addition, the 2019 HOA budget was ratified, which increases the annual dues 6%, or $20 for lots with homes, and $10 for undeveloped lots. Jonathan Chrisant and Patti Sturm were elected to fill the two open board of directors positions.

The board wants to thank owners who attended the meetings, or sent in their proxy votes, which resulted in 83 votes being cast. The board extends to you their wish that you have a wonderful Thanksgiving, and thanks you for your continued support.

Hurricane Florence Debris Cleanup

About the Board

The Board is made up of 5 members, each elected by members of the HOA for a 2-year term. Either 2 or 3 board positions are open for election at the annual meeting each year (alternating each year).

Current Members

  1. Rick DuFlocq – President
  2. Ray Baker – Treasurer
  3. Janet Gargano – Secretary
  4. Jonathan Chrisant – Vice President
  5. Patti Sturm – Director at Large

The board appoints resident advisor positions to serve for a 1-year term. The board will accept volunteer nominations and conduct interviews each year.

Current Resident Advisors

Open Positions!  All residents of Chadwick Shores are welcome to apply (whether you own or rent).

Resident advisors are non-voting members appointed by the HOA Board of Directors.  This is a flexible position that comes with as much responsibility as you choose!  Responsibilities taken on by past resident advisors include: updating the website, planning community events, recruiting volunteers, and relaying residents’ concerns to the Board during monthly meetings.

While resident advisors are encouraged to attend the monthly board meetings, they are not required to attend every meeting.

If you are interested in volunteering as a resident advisor, please submit your information to the Board.

Meetings

The 2019 meetings are held every month on the following dates:

  • January 15th, (Tuesday) at 7:00pm
  • February 19th, (Tuesday) at 7:00pm
  • March 19th, (Tuesday) at 7:00pm
  • April 16th, (Tuesday) at 7:00pm
  • May 21st, (Tuesday) at 7:00pm
  • June 18th, (Tuesday) at 7:00pm
  • July 16th, (Tuesday) at 7:00pm
  • August 20th, (Tuesday) at 7:00pm
  • September 15th, (Sunday) at 3:00pm, [Residents’ Meeting]
  • October 15th, (Tuesday) at 7:00pm
  • November 17th, (Sunday) at 3:00pm, [Annual Meeting]
  • December, No Meeting

Residents are welcome to attend the meetings which are held at the Sneads Ferry Presbyterian Church. Located on Hwy 210 (776 NC-210, Sneads Ferry, NC 28460).

Meeting minutes

HOA Documents

Bylaws

Articles of incorporation

HOA Declarations

HOA Assessments

HOA assessments are billed at the beginning of each year and are due by March 31st. Owners may mail a check for payment or pay online with a credit card (3rd party processing fee applies) by logging on to www.Premiermanagementnc.com. Payments received after the due date are subject to a $20 per month late fee each month that the payment is delinquent.

Owner accounts that are past due for more than 90 days will be sent to the HOA’s attorney to be place the property in lien. If the account is not brought current, the property may eventually be subject to foreclosure by the HOA.

Premier Management Company

Premier Management Company is the managing agent for Chadwick Shores HOA. Premier Management (PMC) assist the HOA board of directors in the day to day operation of the HOA. PMC three general responsibilities are to handle the community finances (as approved by the Board of Directors), hire and oversee contractors which are enlisted to maintain the community common areas and help the board of directors with ensuring that owners are in compliance with the rules and regulations per the community governing documents. If you would like to learn more about Premier Management Company please visit their website at www.Premiermanagementnc.com.

Complaints

Resident complaints associated with perceived violations of community governing documents, can be brought to the attention of the board of directors via email, or by presenting them in person at a board meeting. The board may be able to provide a response via email, however if the complainant takes issue with the board’s answer, they can present their case in person at the board meeting. The board addresses complaints within an executive session, at which attendance is limited to the complainants, board members and a representative of the property management company. While the hope is to resolve the issue in question during the executive session, it may be necessary to delay the board’s decision in order to further research the issue, including securing legal advice.

Number of homes

There are 492 properties within CS, of which 351 are homes, and 141 are undeveloped lots. It is anticipated that by year’s end, four additional homes will have been built. The remaining undeveloped lots vary in size, and are located throughout the community, thereby offering perspective buyers a wide selection to choose from.